Sharing a note with a collaborator is straightforward. You share by email — if they already have a Krokanti Notes account, the note appears there immediately. If not, they receive an invitation to create one.

Sharing a Note (Step by Step)

Open the note you want to share
Click the share icon (person with a plus) in the editor toolbar
- On mobile: tap the ⋯ menu → Share
The sharing panel opens
Type the collaborator's email address in the invite field
Choose their permission: Can view or Can edit
Click Share

The collaborator receives an email notification with a link to the note.

The email is sent via Krokanti Notes — the recipient sees "Krokanti Notes" as the sender, with your account name mentioned in the message body. Your email address is not exposed to the recipient.

What Happens Next

If the collaborator already has a Krokanti Notes account:

The note appears in their Shared with me section immediately
They also receive an email notification

If the collaborator doesn't have an account:

They receive an email invitation
Clicking the link takes them to the sign-up page
After creating a free account, the note is automatically shared with them

Managing Existing Shares

To see who has access to a note and manage permissions:

Open the note
Click the share icon in the toolbar
The sharing panel lists all current collaborators with their permission levels

From here you can:

Change a collaborator's permission (click the dropdown next to their name)
Remove a collaborator (click Remove)

Sharing Multiple Notes

Currently, sharing works note-by-note — there's no folder-level sharing. If you want to share several notes with the same person:

Share each note individually, or
Create a new note that links to all the relevant notes (using the note-to-note linking feature)

A practical workaround for team sharing: create an "index" note with links to all project notes, and share that index first. Collaborators can navigate to all related notes from there.

Limits on Sharing

You can share a note with any number of collaborators
All Krokanti Notes accounts (free and Pro) can receive shared notes
Secure (encrypted) notes cannot be shared — see Sharing & Collaboration for details

Notifications

You can opt in or out of share notification emails in Settings → Preferences. Note that the initial sharing invitation email is always sent — only follow-up edit notifications are configurable.

Inviting Collaborators