Sharing Permissions: Read vs Edit

When you share a note with someone, you choose their permission level: Can view (read-only) or Can edit. Understanding what each level allows helps you share confidently.

Permission Levels Compared

Action	Can view	Can edit
Read note content	✅	✅
See version history	✅	✅
Copy content	✅	✅
Edit title	❌	✅
Edit body content	❌	✅
Add / remove tags	❌	✅
Pin note	❌	✅
Delete note	❌	❌
Change sharing settings	❌	❌
Revoke someone's access	❌	❌

Only the note owner (the person who created it) can delete the note or modify who has access.

Choosing the Right Permission

Give "Can view" when:

• Sharing reference material that shouldn't be changed
• Distributing a document for review without allowing edits
• Sharing with a large group where you want to control the content

Give "Can edit" when:

• Collaborating on a document together
• Creating a shared task list or meeting notes
• Working with a trusted teammate who needs full editing access

Sharing with Multiple People

You can share a note with multiple people at different permission levels. For example:

• Share with your manager as "Can view" (they just need to read it)
• Share with your colleague as "Can edit" (you're working on it together)

Each collaborator manages access separately.

What Collaborators See

When someone accepts a shared note:

• It appears in their Shared with me section in the sidebar
• They see the note title, content, and tags
• They do not see other collaborators or the sharing settings (only the owner can manage sharing)

Revoking Access

To remove someone's access:

1. Open the note
2. Click the share icon in the toolbar
3. Find the collaborator in the list
4. Click Remove next to their name

They immediately lose access and the note disappears from their account.