Organize with Folders & Tags

Krokanti Notes gives you two complementary ways to organize your notes: folders for hierarchical structure and tags for flexible, cross-cutting labels. Use them together or independently — whatever fits your workflow.

Folders

Folders work like traditional file system folders. A note can belong to one folder at a time.

Creating a folder

1. Click the folder icon in the left sidebar (below "All Notes")
2. Click New folder
3. Type a name and press Enter

Moving notes to a folder

• Right-click a note in the list → Move to folder → select the folder
• Or open the note, click the folder icon in the editor toolbar, and select a destination

Viewing folder contents

Click any folder in the sidebar to filter the notes list to only that folder. Click All Notes to go back to the full list.

Tags

Tags are free-form labels — any text you want. A single note can have multiple tags, and the same tag can appear on notes in different folders. This makes tags perfect for cross-cutting concerns.

Adding tags to a note

1. Open the note in the editor
2. Click the tag field below the title (it shows a # icon)
3. Type a tag name and press Enter or comma to add it
4. Add as many tags as you like

Filtering by tag

Click any tag in the sidebar's tag list to see all notes with that tag, regardless of which folder they're in.

Removing a tag

Open the note and click the × next to any tag in the tag field to remove it.

Recommended Approaches

The "folder + tag" system

Use folders for major areas (Work, Personal) and tags for context (urgent, waiting, reference, 2026-q1).

Tag-only system

Skip folders entirely and rely on tags. Works well if you have fewer than 100 notes and like a flat structure. Use tags like project/alpha, area/health, status/done.

Inbox zero

Create an Inbox folder for new notes. Process them weekly — tag, move, or archive. Keep Inbox empty as your goal.

Bulk Operations

Select multiple notes (hold Shift and click, or use Ctrl+A to select all visible notes) then right-click to bulk-move to a folder or bulk-add/remove tags.

What's Next?

• Learn keyboard shortcuts to navigate and organize without lifting your hands from the keyboard
• Try sharing notes with teammates by folder or individual note